PhD Confirmation Review and Progress Report

Graduate Research Confirmation Review

It is a degree condition for a Doctor of Philosophy student to complete a Confirmation Review after the first twelve months (or two years for a part-time student) of candidature to assess and ensure the students’ work will progress into a high quality thesis. All research students are under ‘probationary candidature’ until the Confirmation Review is completed.

Requirements

  • Successfully complete a minimum of 2 and a maximum of 4 coursework subjects.
  • Provide a written proposal of between 3,000–10,000 words (depending on departmental requirements).
  • Present a 20–30 minute oral presentation.
  • Meet with the Advisory Committee for information on the roles and composition of the Advisory Committee.
  • Address any conditions of enrolment.
  • Complete Confirmation Review paperwork.

Extension

If a student is not able to submit their Confirmation Review due to either work difficulties or the Advisory Committee not being able to meet by the due date, the Principal Supervisor is to send an email to rhd-eng@unimelb.edu.au to request an ‘extension to probationary candidature’.

Note: Only a maximum of one three-month extension from the initial due date is permitted. Further extensions are not allowed and may lead to unsatisfactory process.

Graduate Research Progress Review

Doctor of Philosophy students are required to complete a Progress Review annually in order to assess and continue enrolment:

  • Full-time students are required to complete a Progress Review after 2 years of candidature, following the completion of the Confirmation Review at 12 months.
  • Part-time students are required to complete a Progress Review after the first 12 months of candidature, followed by the Graduate Research Confirmation Review at 2 years, then a Progress Review each following 12 months.

Requirements

  • Provide a written progress report to the Principal Supervisor at least five days prior to the review meeting.
  • Meet with the Advisory Committee for information on the roles and composition of the Advisory Committee.
  • Complete Progress Review paperwork.

Extension to Review Date

If a student is nearing the Work Submission Date and is not ready to submit their thesis, Attachment A of the Progress Review is to be completed along with a request to extend candidature for up to six months. PhD students are allowed 2 x six month candidature extensions throughout their degree.

Lapse in Good Standing

If a Doctor of Philosophy student has been enrolled for 4 years (full-time) and has exhausted their extension allowance, they are entitled complete Attachment A of the Progress Review to Lapse in Good Standing. Lapsing in Good Standing removes the students’ enrolment for a maximum of 2 years and allows them to work on their thesis without immediate time constraint.